Setting up MS Outlook

First, if you have not already done so, use your web browser to go to https://mail.ohelavraham.org.uk". Login with the user id and password that you were supplied with. You will be prompted to change your password. The new password must contain at least one digit, one lower-case and one upper-case letter. This new password is the one that you will use in future.

From your menu select Tools > Account management, then Create account.

In this first dialogue window enter your general account information. Do not select the SPA tick box. `Your Name` is your real name, not your user login. `E-mail address` is the full email address as notified to you. The image here is not large enough to display the whole `ohelavraham.org.uk` domain, but that is what you enter. `Password` is whatever you set your password to. Not the initial password that you were given, but the one that you set up when you connected using a browser. Both `Incoming server` and `Outgoing server` should be mail.ohelavraham.org.uk. If you have the option of using IMAP for incoming mail choose that, however many versions of Outlook only support POP3. You can now use `Test account setting` to check whether you have go everything right though you might prefer to wait until the very end before testing the setup. Now click `Next`.
In the account name box enter the name that you will use to refer to this account. It has no particular significance, it is just an identifier. In the 'Reply email' box enter your full email address.
In the `Outgoing server` tab select SMTP authentication and to use the same settings as for incoming mail. Ignore the other boxes. Specifically, do not select the 'Login to incoming server before sending email' option: it will cause Outlook to fall on its face.
In the `Connection` tab select the appropriate method of connection to the internet. If you have ADSL, select 'LAN' connection.
In the `Advanced` tab select both SSL tick boxes. The next two paragraphs are only relevant if your version of Outlook does not support IMAP for reading mail. In this case you will be using the POP protocol. Whether you want to leave a copy of all messages on the server is up to you. If you do, you will have at least two copies of each incoming message, one on the server and one on each PC that you use. The advantage is that the messages you have viewed in Outlook will still be visible in a web browser if you have to use such to connect, e.g. from your office or an internet cafe. If you do leave messages on the server it is advisable to set a sensible time limit for how long they will remain there after you have viewed them, and to delete them when they are removed from the 'Deleted items' folder.

A couple of gotchas

There may be problems with getting MS Outlook to work with IMAP. If so, use the POP protocol instead.

We are currently using self-signed certificates. The first time that you connect over an encrypted channel you should be prompted as to whether you want to accept the certificate. Just click 'accept'. If you do not get such a prompt you should give serious consideration to how secure, or otherwise, your system is.

The wording of the warning will vary a bit depending on what software you are running, but it should always be a general mumble about inability to validate the certificate.